This is Hamamoto from TIMEWELL.
The Real Cost of Running Events
Events are one of the most effective tools for building brand awareness, deepening customer relationships, and creating new opportunities. They work. The problem is the cost — not just financial, but operational.
From initial concept through post-event follow-up, an event organizer manages: planning documentation, speaker outreach, registration systems, promotional materials, attendee communications, day-of logistics, presentation slides, and retrospective reporting. For teams handling events alongside other work, the capacity requirement frequently exceeds what's available.
"I wish I could hand this off to someone." If you've run events, you've had this thought.
TIMEWELL exists to be that someone.
What TIMEWELL Is
TIMEWELL (formerly ONE X Corporation) is a challenger assistant service — built for people who want to focus on what they're building, not on the operational overhead of building it.
The name reflects the mission: help more people challenge themselves, and create time that is genuinely well-spent (timewell) for each person.
Where existing matching platforms often require time to onboard and deliver inconsistent quality, TIMEWELL provides back-office, content marketing, and event operations through over 100 professional assistants and AI at reasonable pricing, with fast turnaround. Clients include both large enterprises (Panasonic Group, NTT Group) and growth-stage ventures.
The TIMEWELL web app beta launched in February 2024 at app.assistant.timewell.jp. After login, you can browse available service categories, select what you need, fill in a form, and submit — the delivery status and expected completion date are tracked in the "Request Progress" screen.
The event support menu in particular is built on the combined event operations expertise of co-founders Hamamoto and Otani, who together have over 20 years of direct event experience.
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The Case: 75% Reduction in Preparation Time
To test what TIMEWELL's full delegation capability actually produces, co-founder Otani — who describes event preparation as "incredibly demanding every time" — ran TIMEWELL at full capacity for a real event.
Event: TIMEWELL Book Publication & ONE X 5th Anniversary Celebration Date: February 2, 2024
Results
| Phase | Without TIMEWELL | With TIMEWELL |
|---|---|---|
| Concept planning | 3 hours | 3 hours |
| Event preparation | 21 hours | 3 hours |
| Total | 24 hours | 6 hours |
Preparation time dropped from 21 hours to 3 hours — a 75% reduction. Total event time investment went from 24 hours to 6 hours.
The time freed up by delegation goes directly to the next project, or to the rest that makes the quality of the next event better.
What TIMEWELL Handled Before the Event
Working within the framework planned by co-founders Hamamoto and Otani, TIMEWELL assistants produced the following deliverables:
Event timeline: A detailed schedule from now through event day, including milestones and responsible parties.
Speaker invitation document: A formatted document with event details, the invitation request, logistics, and requirements for speakers.
Speaker information form: A structured intake form collecting speaker name, company, session content expectations, and photo/bio.
Registration form: A Google Form with fields for name, company, event expectations, and privacy consent — ready to share with potential attendees.
Pre-event communication: Email draft for confirmed registrants covering logistics, schedule, and key announcements.
Promotional flyer: A designed event flyer suitable for digital distribution.
Promotional copy: Text for social media, newsletters, and direct outreach.
Attendee progress updates: Automated summary notifications of registration numbers to keep the organizing team informed.
Day-of presentation slides: The full presentation deck for the event, covering run-of-show, speaker introductions, session content summaries, post-event survey prompt, and closing announcements.
Run sheet (香盤表): A detailed operations document specifying what each staff member should be doing at every point in the event schedule.
All deliverables were provided in editable formats — Google Docs, Slides, Sheets, or PowerPoint equivalents — so organizers can refine without needing to rebuild from scratch.
What TIMEWELL Handled After the Event
Post-event work is where event organizers most frequently run out of capacity — and where the value of the event most often gets lost.
TIMEWELL handled:
Event results report: A formatted report covering attendee demographics, post-event survey results (satisfaction scores, qualitative feedback), and photo documentation — in Google Slides or PowerPoint format.
Event recap article: An article summarizing the event content, highlights, and atmosphere — based on video archive and session materials — for use in content marketing and PR.
Post-event survey request email: A draft message to attendees requesting completion of the post-event survey, with survey link and deadline.
Current Offer: Free 30-Minute Consultation
A 30-minute online consultation for bundled event support requests is currently available at no charge. Delegation can begin immediately following the consultation if you're ready to proceed.
Note: This offer may change without advance notice.
Beyond Events
TIMEWELL handles work beyond event operations:
- Content marketing: Interview articles, blog posts, press releases
- Website development
- Administrative work: Data entry, manual creation, research for grants and proposals
Full service details are available in the TIMEWELL web app.
TIMEWELL web app beta: https://app.assistant.timewell.jp/
What You Get Back
"I end up doing everything myself because I don't have anyone to hand things off to." "I'm always behind on work and never have breathing room."
TIMEWELL takes the high-friction tasks and delivers them, so you can build a relationship with your time that is actually sustainable.
Contact us for a consultation →
